Rublon

Secure Remote Access

Hospital Information Systems (HIS) centralize critical clinical and administrative processes, giving healthcare professionals access to patient records, medical orders, test results, medication information, schedules, and operational functions. Because these systems process sensitive information and support day-to-day patient care, compromised credentials can lead to unauthorized data access, harmful changes, or disruption of healthcare services.

Rublon MFA adds a strong authentication layer to HIS access and the supporting IT infrastructure, helping ensure that only verified users can access critical healthcare systems.

    Scenario

    A healthcare provider uses a Hospital Information System to manage patient admissions, Electronic Health Records (EHR), medical orders, laboratory and diagnostic results, medication workflows, appointments, billing, and other clinical and administrative processes.

    Doctors, nurses, administrative personnel, contractors, and IT administrators access the HIS through web browsers, Windows workstations, remote desktops, VPN connections, and other access points. The organization needs to maintain fast and convenient access for authorized personnel while preventing compromised accounts from being used to enter the system.

    Challenge

    Hospital Information Systems must remain continuously available while being protected against risks such as:

    • unauthorized access using stolen, weak, or reused credentials,
    • phishing and other credential-based attacks,
    • compromised privileged and administrative accounts,
    • access from remote locations and unmanaged networks,
    • legacy or vendor-specific applications that do not provide modern MFA integration,
    • inconsistent authentication controls across the HIS and its supporting infrastructure,
    • regulatory and audit requirements for strong access control and user verification.

    Healthcare organizations must strengthen authentication without disrupting clinical workflows or introducing unnecessary delays for medical personnel.

    Solution

    Deploy Rublon MFA across the access paths used to reach the Hospital Information System.

    Depending on the architecture of the environment, Rublon MFA can protect:

    Rublon App Shield enables organizations to add multi-factor authentication (MFA) in front of a self-hosted web-based HIS without modifying the application’s source code or installing an agent inside the application. Users complete an additional authentication step before they are granted access to the existing HIS login flow.

    Healthcare organizations can offer multiple authentication methods, including Mobile Push, FIDO (FIDO2 security keys and FIDO2 passkeys such as Windows Hello, password manager, and mobile phone passkeys), and many more.

    Where technically applicable, Rublon App Shield can also require step-up MFA before users enter sensitive areas or perform high-risk actions within a web-based HIS.

    Benefits

    • Stronger Access Control: Ensure that only verified medical, administrative, and technical personnel can access the HIS and sensitive patient information.
    • Protection Against Credential-Based Attacks: Reduce the risk of unauthorized access caused by phishing, password reuse, stolen credentials, and compromised accounts.
    • Phishing-Resistant Authentication: Enable FIDO2 security keys and passkeys for users who require stronger protection than traditional passwords and one-time codes.
    • MFA Without Source Code Changes: Protect self-hosted web-based HIS applications with Rublon App Shield without modifying application source code.
    • Centralized Protection: Apply consistent authentication policies across the HIS, Windows systems, remote access services, VPNs, servers, and other technologies used by the healthcare organization.
    • Operational Continuity: Strengthen security while maintaining convenient access for authorized personnel and minimizing disruption to clinical workflows.
    • Compliance and Audit Support: Record authentication events and support organizational and regulatory requirements related to access control and user verification.

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