Podlasie S.A.: Rublon MFA Case Study

Last updated on June 16, 2026

Podlasie S.A. Secured VPN Access With Rublon MFA

Podlasie S.A., part of the VAN group, deployed Rublon MFA to secure VPN access and increase the organization’s overall security level. The company uses on-premises Active Directory as its source of user identities, synchronizes accounts using the Directory Sync feature, and uses the Mobile Push authentication method, selected for its simplicity and convenience.

“The deployment of Rublon MFA was not only a technological step, but also an opportunity to raise user awareness of the difference between traditional login and the secure 2FA model. Thanks to a streamlined process, we implemented VPN access standards in both the primary and backup data centers. In the low-margin Transportation, Shipping and Logistics industry, cost-effectiveness is key, and Rublon MFA fits into this strategy. The fact that the Management Board fully supported this investment is the best proof of how important it is to systemically strengthen cybersecurity within our organization.”

Piotr Czyz

IT Systems Administrator at Podlasie S.A.

Objectives

Secure access to the VPN using multi-factor authentication.

Integrate the MFA solution with on-premises Active Directory.

Automatically synchronize users.

Raise the organization’s overall security level and ensure compliance with EU and national regulations.

Provide users with a simple and convenient authentication method.

Results

Secure VPN access with Rublon MFA.

Synchronization of users from local Active Directory to the Rublon Admin Console.

Users mainly use the Mobile Push method because of its simplicity and convenience.

The Authorized Networks Policy allows login only from authorized IP addresses.

Customer

Name:
Podlasie S.A. (part of VAN group)

Industry:
Transport and Logistics, International Freight Forwarding, Domestic Freight Forwarding, Warehousing

Number of employees:
500+

Location:
33 locations in Europe, including 31 in Poland (Van group)

Website:
https://vancargo.com/

Description:
Podlasie S.A. is part of the VAN Group, a group of companies providing logistics services. It offers a wide range of services: from domestic and international transport, warehousing, and insurance brokerage to customs services. The company began operating in 1989 and has since transformed from a local business into a large transport group with a European reach, allowing it to respond quickly and flexibly to customer needs.

The Challenge

VPN Access Protection

Podlasie S.A. needed to add extra protection to VPN access. The company decided to deploy multi-factor authentication to raise the overall security level and reduce the risk of unauthorized access to corporate resources.

Integration With On-Premises Active Directory

User identities at Podlasie S.A. are stored in an on-premises Active Directory. Therefore, it was important that the MFA solution could work with the existing directory service and enable user synchronization without the need to manage accounts manually outside the current infrastructure.

Regulatory Compliance and User Convenience

One of the reasons for implementing MFA was the desire to ensure compliance with EU and national regulations. At the same time, the company needed an authentication method that would be both secure and convenient for end users.

Person working at a computer in the Podlasie S.A. office — Rublon MFA protects critical transportation and logistics operations.

The Solution

Podlasie S.A. deployed Rublon MFA.

The solution was used to secure VPN access. User identities stored in on-premises Active Directory are now protected by an additional authentication factor, while Rublon Directory Sync allows for synchronizing users from Active Directory to the Rublon Admin Console.

Securing VPN With the Push Method

Users at Podlasie S.A. most often log in using push notifications. This decision is driven by the simplicity and convenience of this authentication method. As a result, the additional login step strengthens access security while remaining clear and convenient for users.

User Synchronization From Active Directory

Podlasie S.A. uses the Directory Sync feature to synchronize users. This allows the Rublon MFA solution to work with local Active Directory, which remains the place where user identities are stored.

Security Policies and Authorized IP Addresses

The company uses security policies based on authorized IP addresses. The Authorized Networks Policy allows the organization to tailor access rules to its needs and provides additional control over how protected resources are accessed.

The Benefits of Implementing Rublon MFA

Secure VPN access	Rublon MFA protects access to the VPN in the on-prem environment.
Integration with Active Directory	User identities remain in the on-premises Active Directory, while the Directory Sync feature supports user synchronization and onboarding.
Convenient authentication	Users primarily use the Mobile Push method, selected for its simplicity and convenience.
Security policies	The organization uses policies for authorized IP addresses.
Compliance and security	The implementation of the Rublon MFA solution supports raising the overall security level and ensuring compliance with EU and national regulations.

The Outcome

Podlasie S.A. deployed Rublon MFA to secure VPN access, enhance overall security, and ensure compliance. The solution has been integrated with the on‑premises Active Directory, with users synchronized through the Directory Sync feature.

Currently, Rublon MFA secures VPN access in the on‑prem environment, while VPN access to the cloud environment is protected in a test deployment. The organization’s current needs have been met, although the list of protected technologies may be expanded in the future.